Diplomatic Bag Officer at ministry of foreign affairs and international cooperation (MINAFFET). Deadline: 08/05/2024

• Job responsibilities

  - Receive and check incoming and outgoing mails ; - Record incoming and outgoing mails; - Scan and submit incoming mails through E-mboni system; - Ensure timely distribution of all Incoming/outgoing mails - Facilitate Ministry staff to access documents; - Ensure the security of the Ministry’ correspondences and stamp; - Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. - Maintain a current and accurate filing system; - Ensure timely filling of documents; - Take minutes of meetings chaired by Director Administration and Finance and file. - Receive and answer telephone calls and orient them accordingly; - Receive Ministry ‘clients/visitors and provide orientation.

  Minimum qualifications

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• Bachelor’s Degree in Secretarial Studies

  0 Year of relevant experience

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• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

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• Bachelor’s Degree in Administrative Sciences

  0 Year of relevant experience

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• Bachelor's Degree in Management

  0 Year of relevant experience

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• Bachelor's Degree in Library and Information Science

  0 Year of relevant experience

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• Bachelor's Degree in Office Management

  0 Year of relevant experience

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• Bachelor's Degree in Arts and Publishing

  0 Year of relevant experience

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• Bachelor’s in Information Sciences

  0 Year of relevant experience

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• Bachelor's degree in Network & Communication

  0 Year of relevant experience

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• • Bachelor’s Degree in Modern languages with PGDE

    0 Year of relevant experience

  Required competencies and key technical skills

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• Integrity

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• Strong critical thinking skills and excellent problem solving skills.

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• Inclusiveness

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• Accountability

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• Teamwork

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• Client/citizen focus

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• Professionalism

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• Commitment to continuous learning

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• Resource management skills

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• Problem solving skills

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• Decision making skills

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• Networking skills

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• Leadership skills

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• Time management skills

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• Risk management skills

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• Performance management skills

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• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

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• Multi-tasking skills and the ability to balance multiple priorities and keep up with project scope changes;

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• Office management skills

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• Research and critical thinking skills

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