Job Description
Post Level 5.II
Organize and conduct examinations:
Receive Exams questionnaires, multiply, keep and distribute them among Invigilators
Allocate students in rooms for both CATs and final Exams
Monitor the whole Examination conduct process for both CATs and Final Exams
Handling all communication of exams to external examiners, and transmitting their comments to internal examiners and relevant bodies in liaison with the Director Teaching and Learning Enhancement;
Prepare timetables and academic calendars
Elaborate Academic calendars
Elaborate teaching timetables in collaboration with HODs
Elaborate CATs as well as Final Examinations timetables
Elaborate Invigilation timetables
General Administration of examinations
Oversee the supervision of exams;
Prepare examination cards and ensure that only students with examination cards are allowed to sit exams;
Coordinate all actives related to external examiners;
Keep all exam results files;
Ensure that the examination rooms are ready before the exam time
Marks Processing:
Coordinate all activities related to the Marks processing of all Departments, Students’ Data entry and Students attendance
Verify all the previous examination marks records in the system and ensure their accuracy;
Develop and update continuously a database of all students in each Department;
Entering student Continuous Assessment Tests and Examinations marks of each semester in the system and update existing student marks based on the new results entered in the system after approval by the College Registrar;
Prepare student statement of results and academic transcripts;
Update marks basing on students’ complaints handled and submitted by the HoDs;
Produce students’ academic performance report every semester and wherever is required;
Maintain a proper filing system of all the students’ records;
Ensure and maintain accuracy and integrity of College academic examinations records;
Update marks basing on students’ complaints handled and submitted by the HoDs;
Produce students’ academic performance report every semester and wherever is required;
Maintain a proper filing system of all the students’ records;
Ensure and maintain accuracy and integrity of College academic examinations records;
Preparing teaching and examinations timetable
Prepare and publish teaching timetable for every semester;
Prepare and timely publish examination time table;
Recording class attendance on daily basis during teaching period and providing periodic report (weekly, monthly, etc.)of the class attendance.
Minimum Qualifications
Bachelor’s Degree in Management
0 Year of relevant experience
Masters in Management
0 Year of relevant experience
Bachelor’s Degree in Computer Science
0 Year of relevant experience
Master’s Degree in Computer Science
0 Year of relevant experience
Bachelor’s Degree in Education
0 Year of relevant experience
Master’s Degree in Education
0 Year of relevant experience
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Time management skills
Ability to really listen to customers
High standards of professional ethics and Secrecy
Efficient, effective and economic use of resources
Responsive, prompt, effective, impartial and equitable provision of services
Devotion and serving public interest
Accountability for administrative decisions
Transparency and provision to the public of timely and accurate information
Zero tolerance to corruption, rape and sexual harassment
Decency and integrity
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