Imyanya 3 y'akazi muri FHI. Deadline 14th September 2021

Finance &Grant Officer 

Job Description

Finance and Grant – Rwanda Schools and Systems Activity

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Finance &Grant Officer for the Schools and Systems (S&S) USAID-funded project in Rwanda.

Project Description 

The Rwanda Schools and Systems Activity will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, the five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improved literacy outcomes. The Schools and Systems Activity will include a focus on learning for children with disabilities to ensure project approaches reach all children.

Position Description  

 Major Responsibility 

The F&G officer will work under the Leadership of the Finance Manager and will be responsible for the accounting tasks on the project and overseeing and monitoring the sub recipients under the USAID Schools & Systems Activity Project in Rwanda. S/he will manage all sub-award work processes including monitoring compliance with donor regulations, sub award terms and conditions, and FHI 360’s policy. The officer will also provide support on financial management activities for the project.

 Job Summary/Responsibilities

1. Overall financial activities of the project, including the accounting, invoicing, contracts management, procurement, and administrative activities
2. Ensure that adequate and appropriate internal controls are in place and are in compliance with USAID and USG policies and procedures to meet generally recognized accounting standards
3. Receive invoices from vendors, sub awardees and supplier, verify their accuracy and all supporting documentation before payment
4. Prepare vendors and suppliers payments and ensure strict adherence to organizational procedures
5. Record all transactions in the GFAS accounting system including Sub Awardees payments
6. Ensure all checks issued by FHI 360 are shipped to Vendors or suppliers on time and receive their proper receipt
7. Pre-Award Assessment: Participate in conducting pre-award assessments of potential grantees, particularly in examining financial risk, accounting, and administrative procedures for control of funds and expenditures, including appropriate reporting and authorities
8. Review of financial reports - Review sub awardee financial reports for accuracy and in line with project projection by comparing expenditures against the original project budget. Assist technical staff in monitoring sub-project budgets in accordance with approved work plan activities.
9. Financial site visits – Conduct site visits to sub-awardees and assess financial and contractual issues and discuss any gaps in performance with the sub awardee.
10. Tracking contractual compliance – Monitor compliance with each subaward terms and conditions including checking that spending is within the obligated funding amount and period of performance, adherence to reporting deadlines, and additional special award conditions.
11. Communication with subrecipients –Establish a relationship with subrecipients through regular contact to facilitate/ uncover project challenges before they become serious, identify ways to help increase performance, and provides insights that provide valuable context during site visits.
12. Audits Ensure subrecipient audits are conducted for sub awardees that meet the US Government threshold and FHI 360 is prime funder.
13. Capacity building– Identify training needs for the sub-awardees and conduct capacity building as needed.
14. Respond to queries from sub awardees in collaboration with technical teams.

Qualifications and Requirements.

• Bachelor’s Degree in accounting, finance, or other relevant field or equivalent combination of education and work experience.
• Minimum of 3 years in financial management experience
• QuickBooks experience strongly preferred
• Computer skills, including Microsoft Word and Excel
• Knowledge of U.S. Government grants, contracting, and auditing standards as they apply to effective management of multi-year funds.
• Articulate, Professional, and able to communicate in a clear, positive manner with clients and staff.
• Excellent organizational and written and oral communication skills
• Ability to travel to project field sites
• Fluency in written and spoken French and English required
• Ability to work with minimal supervision
• Proven ability to pre-plan critical actions and carry out actions in an efficient and timely manner
• Track record of being a team player, ability to deal with multiple tasks, flexibility, and getting critical tasks completed on time

The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. 

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers  for a list of all open positions. 

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, or veteran status in policies, programs, or activities. 

The deadline:14^th September 2021

APPLY NOW

Procurement and Administrative Officer

Job Description

Procurement and Administrative Officer – Rwanda Schools and Systems Activity

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions.  We are currently seeking qualified candidates for the position of Procurement and Administrative Officer for the Schools and Systems (S&S) USAID-funded project in Rwanda.

Project Description 

The Rwanda Schools and Systems Activity will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improve literacy outcomes. The Schools and Systems Activity will include a focus on learning for children with disabilities to ensure project approaches reach all children.

Position Description  

The Procurement and Administrative Officer supports Procurement and general operations of FHI360 Schools and Systems project in Rwanda. Under the direction of the Operations Manager, this position is responsible for providing administrative and logistical support in procurement of goods and services needed for project activities through a competitive process and in line with established FHI360 policies and funder regulations.

Duties and Responsibilities

• Reviews Purchase Requisition orders to verify accuracy, terminology, and specifications.
• Assists with developing bid specifications and Request for quotations
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and Rwanda Schools & Systems activity project needs are met.
• Assist project staff on all issues related to product specifications, prices and availability, and appropriate substitutes.
• Design Criteria for supplier and vendor’s selection.
• Solicit vendors and supplier quotations within the required time limit.
• Participate in vendors and supplier’s proposals/quotations evaluation and analysis to ensure overall competitiveness, quality and compliance with specified requirements.
• Ensures compliance and efficiency in procurement of goods and services for Rwanda Schools & Systems Activity project.
• Check delivery of goods and/or services to ensure orders are filled correctly and goods meet specifications.
• Ensures the physical and electronic archiving of procurement records.
• Maintain policies and procedures of organizational and government regulations affecting purchases and share information with management, staff members and vendors.
• Works with accounting to ensure all receiving and shipping transactions are complete and accurate.

Administration

• Make certain that all administrative systems and processes (including facilities management, fleet management, procurement, travel administration, inventory/assets management) are highly reliable, finely tuned, and well delivered and in compliance with funder and organizational policies and procedures.
• Set up and maintain files, prepare reports, presentation and graphic, provide project staff with office supplies, perform data entry, proofreads, and compile special reports as may be required.
• Provide meeting support as needed (e. g. Scheduling conference rooms, coordinating food, logistics).
• Prepare and maintain documentation, plans, reports, schedules, databases, spread sheets, logs, etc. to support functions.
• Schedule and organize activities such as meetings, travel, conferences, and activities for project staff.
• Use established filing and data systems and file all project files as needed.
• Review data and information for completeness and accuracy using standard guidelines.
• Gather readily available information from office records to drafts e-mails, memos, and other documents as may required.

 Qualifications

• Bachelor's Degree in Business Administration or Purchasing, Supply Chain Management, Public or related field
• Relevant experience in Supply Chain Management and/or a minimum of 5‐7 years experience in procurement and at least 5 years in administrative support
• Ability to prepare procurement reports providing periodic status updates as necessary required.
• Knowledge of the laws, ordinances, rules, and regulations governing commodities and services purchasing for USAID funded programs; the methods, policies, and procedures involved in purchasing a large quantity and variety of supplies, equipment, services, and goods; contract law; the various contract development and source selection methods.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers  for a list of all open positions. 

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities. 

The deadline:14^th September 2021

APPLY NOW

Procurement and Administrative Officer

Job Description

Procurement and Administrative Officer – Rwanda Schools and Systems Activity

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions.  We are currently seeking qualified candidates for the position of Procurement and Administrative Officer for the Schools and Systems (S&S) USAID-funded project in Rwanda.

Project Description 

The Rwanda Schools and Systems Activity will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improve literacy outcomes. The Schools and Systems Activity will include a focus on learning for children with disabilities to ensure project approaches reach all children.

Position Description  

The Procurement and Administrative Officer supports Procurement and general operations of FHI360 Schools and Systems project in Rwanda. Under the direction of the Operations Manager, this position is responsible for providing administrative and logistical support in procurement of goods and services needed for project activities through a competitive process and in line with established FHI360 policies and funder regulations.

Duties and Responsibilities

• Reviews Purchase Requisition orders to verify accuracy, terminology, and specifications.
• Assists with developing bid specifications and Request for quotations
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and Rwanda Schools & Systems activity project needs are met.
• Assist project staff on all issues related to product specifications, prices and availability, and appropriate substitutes.
• Design Criteria for supplier and vendor’s selection.
• Solicit vendors and supplier quotations within the required time limit.
• Participate in vendors and supplier’s proposals/quotations evaluation and analysis to ensure overall competitiveness, quality and compliance with specified requirements.
• Ensures compliance and efficiency in procurement of goods and services for Rwanda Schools & Systems Activity project.
• Check delivery of goods and/or services to ensure orders are filled correctly and goods meet specifications.
• Ensures the physical and electronic archiving of procurement records.
• Maintain policies and procedures of organizational and government regulations affecting purchases and share information with management, staff members and vendors.
• Works with accounting to ensure all receiving and shipping transactions are complete and accurate.

Administration

• Make certain that all administrative systems and processes (including facilities management, fleet management, procurement, travel administration, inventory/assets management) are highly reliable, finely tuned, and well delivered and in compliance with funder and organizational policies and procedures.
• Set up and maintain files, prepare reports, presentation and graphic, provide project staff with office supplies, perform data entry, proofreads, and compile special reports as may be required.
• Provide meeting support as needed (e. g. Scheduling conference rooms, coordinating food, logistics).
• Prepare and maintain documentation, plans, reports, schedules, databases, spread sheets, logs, etc. to support functions.
• Schedule and organize activities such as meetings, travel, conferences, and activities for project staff.
• Use established filing and data systems and file all project files as needed.
• Review data and information for completeness and accuracy using standard guidelines.
• Gather readily available information from office records to drafts e-mails, memos, and other documents as may required.

 Qualifications

• Bachelor's Degree in Business Administration or Purchasing, Supply Chain Management, Public or related field
• Relevant experience in Supply Chain Management and/or a minimum of 5‐7 years experience in procurement and at least 5 years in administrative support
• Ability to prepare procurement reports providing periodic status updates as necessary required.
• Knowledge of the laws, ordinances, rules, and regulations governing commodities and services purchasing for USAID funded programs; the methods, policies, and procedures involved in purchasing a large quantity and variety of supplies, equipment, services, and goods; contract law; the various contract development and source selection methods.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers  for a list of all open positions. 

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities. 

The deadline:14^th September 2021

APPLY NOW