Administrative Assistant to the DDG at National Child Development Agency: (Deadline 9 July 2021)
Job description
1. Managing Program Coordinator’s agenda
Keep the diary of appointments of the Program Coordinator;
Receive and orient visitors of the Program Coordinator;
Prepare the Program Coordinator’s travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Program Coordinator
Filing both electronic and hard documents in the office of the Program Coordinator;
Orient correspondences and monitor to ensure that timely feedback is provided.
3. Receiving official mails and Calls of the Program Coordinator
Receiving telephone calls for the Program Coordinator;
Responding to the Program Coordinator on the correction of documents / files before being signed;
Minimum Qualifications
Bachelor’s Degree in Office Management
Experience: 0
Diploma in Office Management
Experience: 0
Bachelor’s Degree in Secretariat Studies
Experience: 0
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Decision making skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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