Advancing Citizen Engagement Project
TENDER NOTICE
Title: Planned Supply of 249 mobile Phones
Location: Kigali, Rwanda
Closing date: 16th July 2021 at 11:30 AM CAT (Late bids will be rejected)
About SparkMicrogrants
Spark MicroGrants is International NGOs believes in a world where everyone lives with dignity and determines their own positive future. For nearly ten years, Spark MicroGrants has been pioneering a new approach to international aid. We believe in local solutions and catalyzing rural villages facing poverty into action.
At the heart of Spark’s model, the Facilitated Collective Action Process (FCAP), are ‘town-hall’ style weekly meetings, in which women and men plan together for their community’s future. Each village democratically elects a leadership committee, establishes a village savings account, and launches a project of their choice. Members receive weekly training on financial management and transparency, accountable leadership, village planning, and advocacy. Each village then receives US$8,000 in seed funds to turn project ideas into reality and receives an additional two years of management support. Over 260 villages have used the Spark process to collectively launch nearly 300 local impact projects, benefiting over 190,000 lives.
Spark microgrants is seeking a supplier to provide 249 Android smartphone devices that will be used by Community Based Facilitators (CBFs) for data collection in the Advancing Citizen Engagement project (ACE).
ACE will play an important role in strengthening grassroots participation and sustainable rural livelihoods in Rwanda. Working across 5 districts, 249 villages, 17,750 households and 76,000 people. These villages will be supported by CBF’s to achieve their own goals, and these CBFs will require the use of a smartphone with which to monitor the effectiveness of the project and
receive continued support from Spark Microgrants.
OBJECTIVES
Based on the above information Spark microgrants is planning to seek a supplier to provide 249 Android smartphone devices that will be used by CBF’s for data collection in the Advanced citizen engagement project. The devices should have but not limited to the following technical specifications.
Criteria
Description
Battery
Our community-based facilitators will be working in rural areas where electricity is scarce. The required device should be above 2500MAH
Storage
To accommodate the operation of our data collection app, the device should have at least 8GB of storage
RAM
To accommodate the operation of our data collection app, the device should have at least 1GB
Camera
The presence of a high-quality camera in the phone that is able to take photos of documents that are eligible and translatable
The preferred supplier will offer technical support for the duration of the three-year project, including but not limited to phone repair and replacement, up to a certain level proposed by the supplier.
Eligible Bidders will provide the following documents to support their offers:
Copy of a quotation with a detailed description of the essential technical and performance characteristics of the mobile phones to be supplied establishing conformity to technical specifications provided; properly organized with a company stamp.
Copy of RDB Trading license,
A clearance certificate of accounts to the RRA tax department that is still valid, original or in form of a certified true copy,
If you are a reseller please attach the authorization letter of the main distributor,
Specify delivery timeline if awarded the tender,
The offers validity is 3 months period,
Please remember to mention in the application email subject line “Planned Supply of 249 mobile phones”.
Submission of at least 2 verifiable previous experience of similar supplies in Rwanda is an added advantage.
How to Apply
To apply, please attach together the above documents and send them via e-mail to the Procurement Officer Alain Mugabo at [email protected] and copy Impact Director David Kitt at [email protected]
For any inquiry, please use the same emails above.
For more information about SparkMicrogrants, its values and working principles, please visit its website: www.sparkmicrogrants.org
Selection Criteria
Proposals will be assessed on their:
Cost Effectiveness
Ability to provide continued hardware support
Capacity to delivery with in less than one month after contract signing
Ability to provide strategic partnership with Spark for future projects and programs.
TIMELINE OF ACTIVITIES
Activity / Timeline
Submission of proposals: 16th July 2021
Selection of the bidder: 23rd July 2021
Timeline of delivery: One (1) month post contract signing
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